Enrolment Regulations

1. Enrolment at Massey University requires completion of admission to the University, admission to a specific qualification, and enrolment in a programme.

2. Every applicant must complete enrolment requirements which include submission of an Admission Application, written acceptance of any Offer of Place in a qualification (unless waived in writing by the University), submission of an Enrolment Application and acceptance of any Offer of Enrolment. Applicants returning to enrol in the same qualification submit an Enrolment Application and accept an Offer of Enrolment each academic year.

3. Applicants who wish to study full-time ought to apply to enrol for 120 credits of study in an academic year.

4. Massey University has an on-line system for admission and enrolment. A paper-based enrolment system will be used which comprises the same steps as the on-line system when the on-line system is inoperative for any reason or in other special circumstances as permitted by the Deputy Vice-Chancellor and Registrar.

DUE DATE FOR ADMISSION AND ENROLMENT APPLICATIONS

5. Generally, all applicants are expected to submit their Applications so that they are received by the University on or before the due date. For most students the due dates for 2020 are as listed below:

Due dates for admission applications

For Qualifications starting in	New and Returning Applicants applying for a new qualification
Semester One/ Double Semester	31 October 2019 (International students) 24 January 2020 (Domestic and returning International students)
Semester Two	1 May 2020 (International and returning International Students)
15 June 2019 (Domestic students)
Summer School	30 October 2020 (International and Domestic students)

Due date for enrolment into courses

For Courses in	All Applicants
Semester One/ Double Semester	10 February 2020 (Domestic and International students)
Semester Two	15 June 2020 (Domestic and International students)
Summer School	4 November 2020

6. Some qualifications require applicants to apply in advance of the standard due dates for selection and some courses do not follow standard semester dates. The relevant enrolment dates for these qualifications and/or courses are available from enrolment material on the University website or by contacting the University.

7. Doctoral candidates need to submit Admission Applications to study a doctoral programme, accept any Offer of Place in a doctoral programme, submit their Enrolment Applications and accept any Offer of Enrolment, within three weeks of the commencement date specified by the Doctoral Research Committee. Candidates will need to enrol for each successive year by submitting their Enrolment Applications, accepting any Offer of Enrolment and receive a Confirmation of Enrolment. Details of fees will be available each year before enrolment is completed.

FINAL DATES

8. Addition or Substitution of Course(s):

(a) Enrolled students may, at the University’s discretion, be permitted to add or substitute courses. If students also wish to apply for admission to a graduate or postgraduate level qualification they must apply by the dates given in Enrolment Regulation 5 or, for Doctoral students, by the dates in the Web Book for Doctoral Study;

(b) Except where stated otherwise in programme material, any applications for adding or substituting courses must be received by the University no later than the dates below, which are the first Friday of the semester for internal courses, or Wednesday prior to semester start for distance (extramural) and block courses;

(c) For information about withdrawal from courses see Enrolment Regulations 28 to 34. Dates for applying to add or substitute courses in 2020 are:

For Courses in	Adding a Course in Distance (extramural) or Block Mode	Adding a Course in Internal Mode
Semester One /Double Semester	28 February 2020	28 February 2020
Semester Two	17 July 2020	17 July 2020
Summer School	20 November 2020	20 November 2020

Note: Some courses do not follow standard semester dates and students seeking to add courses should refer to programme material, the University website or contact the University for due dates.

LIMITATION OF STUDENT NUMBERS

9. The University Council (by its delegate) may limit the number of students enrolled in any programme each year because of insufficiency of staff, accommodation or equipment. Accordingly, where the number of applicants for the programme exceeds the number of places available, then Massey University will select from the applicants those students who may be enrolled in the programme each year.

LATE ENROLMENT

10. When the number of applicants exceeds the places available, applications received on or before the due date will be given priority over those received after the due date but before selection decisions are made. Where applications are considered to be of equal merit, those received first will have preference.

11. Where Enrolment Applications are received after the due date, the University may, at its discretion, after a Late Enrolment Appeal process, consider approving a late enrolment. This will normally be no later than four weeks after Enrolment Applications are due and usually before selection decisions are made (if any).

12. Applicants may only submit a Late Enrolment Appeal when the Enrolment Application is received after the relevant due date, and where applicants have experienced exceptional personal circumstances or believe that refusal of enrolment will cause undue hardship or in other circumstances at the discretion of the University. Where relevant, the Late Enrolment Appeal application must be supported by evidence of the circumstances involved. When a Late Enrolment Appeal is made for a programme where numbers are limited, all applicants that were not selected are considered with the late application. Even where exceptional circumstances exist, or refusal of enrolment will cause undue hardship, late enrolments will not be approved if, in the Deputy Vice-Chancellor and Registrar’s view, they cannot be resourced adequately or in a timely manner.

COMPLETION OF ENROLMENT

13. After acceptance of the Offer of Place in a qualification, students are required to select courses for their programme(s) by submitting an Enrolment Application. Even when that selection is made the University may not permit the student to study the course(s) selected but the University may require the student to select course(s) that they can study.

14. The University assesses the Enrolment Application in relation to its regulations, capacity to provide tuition and its other requirements. The University may approve only those parts of the application that can be assessed as complying with course regulations and otherwise meeting its requirements.

15. Each applicant will be informed of the outcome of their Enrolment Application by either a written Offer of Enrolment or, when the applicant’s selected courses do not meet University requirements, a response in writing. The Offer of Enrolment will advise applicants of the programme(s), qualification(s) and course(s) (if any) that they may study, the terms of their agreement with Massey University and provide instructions on how to respond. Applicants are required to submit to the University acceptance of the Offer of Enrolment, and the University must receive it, by the due dates specified in the Offer of Enrolment in the manner required, unless this requirement is waived or varied by written notice by the University. On accepting the Offer of Enrolment, students agree to pay the tuition fees and non-tuition fees and agree to the terms of their enrolment.

16. The Offer of Enrolment may be subject to conditions which conditions are inserted for the sole benefit of the University and may be waived by the University by written notice. When the University receives the acceptance of the Offer of Enrolment, the University and the student have a contractual relationship. When the Offer of Enrolment is subject to conditions those conditions must be satisfied or waived by the University, by written notice, or the contract is at an end.

17. A Confirmation of Enrolment is issued by the University to the student when the Offer of Enrolment is accepted and is unconditional or when there are no conditions to be satisfied. Within a defined period following the acceptance of the Offer of Enrolment by the student, and the issue of a Confirmation of Enrolment by the University, the student may propose changes to the programme (e.g. by adding or substituting courses) by submitting a further Enrolment Application. If the University agrees to the changes proposed by the student, any such changes are recorded and a new Offer of Enrolment is generated, which offer of enrolment must be accepted and a new Confirmation of Enrolment is issued.

18. The dates for Students to add or substitute courses are given in Enrolment Regulation 5. The dates and manner for students to withdraw from courses are given in Enrolment Regulations 28–34. When a student has received a Confirmation of Enrolment but then does not pay tuition fees or non-tuition fees, or does not meet the requisites for one or more courses, the University may, in writing, cancel that student’s enrolment in a course or programme at the University. Cancellation of enrolment means the person is still liable to pay the University tuition fees and non-tuition fees unless cancellation is during the period students are eligible for a tuition fees refund. If the University cancels a person’s enrolment in all courses in an academic year, during the period students are eligible for a tuition fees refund, a withdrawal fee is payable.

MIXED DELIVERY MODES

19. Applicants may apply to be enrolled simultaneously in courses offered in different delivery modes. Such applications are subject to the usual provisions of the General Regulations governing Admission, Enrolment and Examinations.

20. In exceptional circumstances applicants may apply to be enrolled in the internal mode while not attending regularly scheduled classes on campus. All such applications are subject to approval of Academic Board (through the Pro Vice-Chancellor of the relevant College). In giving approval, the Pro Vice-Chancellor shall ascertain that appropriate arrangements have been made for tuition or supervision and for the provision of services required to enable the applicant to undertake the study with a reasonable likelihood of success. Except as set out in this Regulation, students must abide by the conditions applying to the particular mode in which each course is offered.

CONCURRENT PROGRAMMES

21. Students normally enrol for a single programme of study. With the approval of Academic Board (through the Pro Vice-Chancellor of the relevant College), it is possible to enrol concurrently in courses for credit to a second programme of study.

CONCURRENT ENROLMENT

22. Students who wish to be concurrently enrolled at Massey University and another New Zealand University must obtain prior approval of both institutions. Applications must be made in writing to the Pro Vice-Chancellor’s office of the relevant College as well as the other institution.

23. Normally enrolment is for credit to a Massey University qualification. Students intending to complete a qualification from another New Zealand tertiary institution may apply to be enrolled in courses taught extramurally at Massey University for credit to the other institution’s qualification.

24. Permission to credit specific courses to the qualification must be obtained from the institution offering the qualification. This permission can be sought at any time prior to enrolment. Enrolment by Massey University does not mean that courses will be credited by another institution to its qualifications.

APPROVAL

25. The personal programme of every applicant shall require the approval of the Council of the University or its delegate. This is exercised as part of the administrative procedures at enrolment. Approval will normally be granted for study in accordance with the programme regulations. Students’ progress to completion will be assessed under the current year of regulations unless a transition pathway for the student is defined. For general provisions affecting their programme, students are referred to the General Regulations governing Matriculation, Enrolment and Examinations.

26. Students who propose to change from one programme to another ought to contact the University to determine which of the courses they have passed may be credited to the new programme before they submit Admission Applications or Enrolment Applications. Students applying for loans and/or allowances should contact StudyLink to check their eligibility for assistance.

27. Enrolment in a programme at Massey University requires:

(a) approval of admission to the University and to the qualification by the Council of the University (or its delegate) (this includes applicants not being of bad character, no misconduct or breach of discipline, and sufficient progress in study);

(b) assurance from the relevant academic unit that the financial, human and physical resources relevant to the proposed programme are available; and

WITHDRAWAL

28. Withdrawals may only be notified by students using the online enrolment facility accessible from the University website or, as an exception, by written notification of withdrawal received by the University. Doctoral students must advise the Graduate Research School of their intention to withdraw on the appropriate form. The date of withdrawal is deemed to be the date on which the notice of withdrawal is received by the University. All extramural students are required to return their study materials to the University.

29. When the University receives written notification of withdrawal from course(s), comprising part but not all of a student’s programme(s) for the year, before 10 percent of the study period has elapsed for the courses concerned (as defined by the course start and end dates), the student will be eligible to receive a refund of tuition fees paid for the courses concerned and no academic penalty shall apply. Students will not receive a refund of non-tuition fees paid, and are still required to pay non-tuition fees, but non-tuition fees may be reduced subject to the number of credits remaining in the student’s programme.

30. When the University receives written notification of withdrawal from course(s), comprising all of a student’s programme(s) for the year, before 10 percent of the study period has elapsed for all course(s) (measured from course start date), the student will be eligible to receive a refund of tuition fees and non-tuition fees paid and no academic penalty shall apply. A withdrawal fee remains payable. Should the student be eligible for a refund, where possible the withdrawal fee will be deducted.

31. When the University receives written notification of withdrawal from a course(s) after 10 percent of the study period has elapsed but before 75 percent of the study period has elapsed for the course(s) concerned (as defined by the course start and end dates) the student shall be withdrawn without academic penalty but will remain liable to pay all University prescribed fees and will not be entitled to a refund.

32. When the University receives written notification of withdrawal from a course(s) after 75 percent of the study period has elapsed for the course(s) concerned (as defined by the course start and end dates) the student shall be withdrawn with academic penalty and remain liable to pay all University prescribed fees and will not be entitled to a refund.

33. Students who do not attend a course, where they have accepted an Offer of Enrolment and where they have received a Confirmation of Enrolment, will be liable to pay all fees prescribed by the University and are not entitled to any tuition fee refund for that course unless the correct withdrawal procedures are followed and unless the University receives notice of withdrawal before 10 percent of the study period has elapsed (as defined by the course start and end dates).

34. Withdrawal after 75 percent of the study period is termed ‘withdrawal with academic failure’. The academic record will therefore show DC (Did Not Complete). Repeated DC or academic failure in the same course may result in the University refusing to enrol that person in the course again. Refusal is notified to the student concerned in writing after first giving the Applicant an opportunity to be heard. Students remain eligible to apply to re-enrol in the future.

FEE APPEALS

35. The University recognises that Exceptional Personal Circumstances may arise that make it impossible for a student to continue with their study. Where such circumstances arise after the date by which students may withdraw from study with a refund, the University may, at its sole discretion, consider alternative arrangements.

36. Students are eligible to submit a Fee Appeal who have experienced exceptional personal circumstances, and have already withdrawn from the course(s) in question prior to the examination. Appeals must be received by the University within six weeks of withdrawal from the course, or as otherwise recommended by the Academic Standing Hearings Committee. Where relevant, the Fee Appeal application must be supported by documented evidence of the exceptional circumstances. Whether a refund or partial refund is granted is determined by the University following the Fee Appeal process.

CARRY FORWARD OF POSTGRADUATE ENROLMENT

37. Postgraduate students enrolled in theses, dissertations, research reports, or project courses (other than for Doctoral degrees), may apply to carry forward their enrolment into the enrolment period immediately following the enrolment period where the student paid tuition fees in order to complete the requirements of a thesis, dissertation, research report, or project course, where one of the following conditions applies:

(a) exceptional personal circumstances arise that prevent a student from completing the requirements of a thesis, dissertation, research report, or project course within the relevant enrolment period;

(b) a thesis, dissertation, research report, or project course is being undertaken on a part-time basis and completion within the relevant enrolment period is not possible. The part-time classification must be established at enrolment;

(c) the start date of the thesis, dissertation, research report, or project course has been approved to be different from the start date of the first or only such course. This does not apply to thesis courses of 90 or 120 credits; or

(d) unanticipated problems with the conduct of research or with supervision or support which are beyond the control of the student.

38. Applications for Carry Forward of Postgraduate Enrolment with exceptional personal circumstances are subject to approval by the Pro Vice-Chancellor. No further tuition fees are due for the enrolment period in which Postgraduate Enrolment is carried forward. An application fee is payable at the time that the application is made. An application will only be approved where the Pro Vice-Chancellor is satisfied the student has been making satisfactory progress.

ENROLMENT OF SCHOOL STUDENTS

39. Students who are enrolled for full-time instruction in a secondary school may in conjunction with their school be permitted to study concurrently at the University. All such enrolments must be approved by the secondary school involved. The following conditions apply:

(a) Students may be permitted to enrol in courses in accordance with the Certificate of Proficiency – Secondary Tertiary Alignment Resource regulations.

(b) Students allowed to enrol in courses under Regulation 39(a) must matriculate before they are formally admitted to a university. When they have matriculated they may apply to credit to a qualification courses passed under this Regulation.

ENROLMENT OF INTERNATIONAL STUDENTS

40. Massey University has agreed to observe and be bound by the Education (Pastoral Care of International Students) Code of Practice published by the New Zealand Qualifications Authority. Copies of the Code are available on request or from the New Zealand Qualifications Authority website at: www.nzqa.govt.nz/providers-partners/caring-for-international-students/

41. International students must have compliant insurance cover whilst studying in New Zealand in accordance with the Pastoral Care of International Students Code of Practice.

42 Prior to enrolment, international students must hold a valid visa which entitles them to study at Massey University.

PERSONS RESIDENT OUTSIDE NEW ZEALAND ENROLLING FOR DISTANCE (EXTRAMURAL) STUDY

43 New Zealand citizens and holders of New Zealand resident class visas residing outside New Zealand are entitled to pay domestic fees provided they are enrolled:

(a) in a course(s) leading to the award of a recognised qualification offered by a New Zealand Tertiary Education Organisation (TEO); and

(b) at a New Zealand campus of a New Zealand TEO*

Additional non-tuition fees may apply

*Note: Distance is recognised as a New Zealand campus

44. Australian citizens living outside New Zealand who are enrolled for tuition must pay fees at the rate for international students.

45. Distance (extramural) enrolment may be permitted for applicants living outside New Zealand who are not New Zealand citizens. The process for setting tuition fees due for such enrolments are the same as for other international full fee-paying students studying at Massey University. Enrolment in international off-shore distance (extramural) programmes may be subject to special terms and conditions as determined and approved by Academic Board. Particular programmes of study and courses may have an attendance or contact workshop requirement which has a face-to-face dimension. Approval of offshore distance (extramural) education initiatives are subject to the requirements of the University’s Policy relating to the International Delivery of Qualifications.

Note: Enrolment by distance (extramural) education will not normally be approved for citizens of the People’s Republic of China in order to ensure degree recognition. Any exception requires approval by the Pro Vice-Chancellor (or nominee) of the College responsible for the student’s programme of study.

INTERNATIONAL STUDENTS RESIDENT IN NEW ZEALAND ENROLLING FOR DISTANCE (EXTRAMURAL) STUDY

46. Restricted distance (extramural) enrolment may be permitted for students residing in New Zealand who are not citizens or permanent residents of New Zealand. Such students will be required to hold an appropriate visa that permits study and will pay international student fees.

Note: Enrolment by distance (extramural) education for citizens of the People’s Republic of China requires special approval in order to ensure students are fully informed of issues related to degree recognition. Approval is granted by the Pro Vice-Chancellor (or delegate) of the College responsible for the programme.

MAXIMUM STUDENT WORKLOAD

47. Subject to the student’s Academic Standing:

(a) The maximum credits students may take in Semester One, Semester Two and the Double Semester shall not exceed 150 credits. Students shall not enrol in more than 75 credits per semester. Students shall not enrol in more than 60 credits for Summer School. Students shall not enrol in more than 180 credits in an academic year;

(b) Credits for double semester courses are assigned in equal parts per semester; and

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